One implementation. Three levels of ongoing management. Projects when you need them.
Every engagement starts by getting the numbers working. From there, you choose how much watching and how much doing you want from us. Pricing is 'starting at' because a 1-unit café and a 6-unit group are not the same job.
Profit Systems Implementation
One-time engagement. Every ongoing relationship starts here, and it can also stand alone if all you want is your systems fixed and a baseline you can trust.
Profit Systems Implementation
Starting at
$2,500
One-time engagement. Before you can manage profit, the restaurant's systems need to produce clean, useful information.
We configure the systems, reporting, categories, and KPIs required to actually manage restaurant profitability.
Start with implementationTypically includes
- System configuration and POS reporting setup
- xtraCHEF or comparable cost-tracking setup or cleanup
- Accounting category and COGS mapping
- Vendor and ingredient organization
- Recipe costing and inventory structure where appropriate
- Labor-reporting setup
- Comp, void, and discount reporting
- Merchant-processing and delivery-channel baseline
- Restaurant technology cost review
- KPI definition and management scorecard
- Initial profit baseline
- First 90-day priority list
Timeline
Four to six weeks for a single location, depending on the state of the existing systems.
What drives the price
Number of locations, whether a cost-tracking system exists or needs setup, recipe count, and how much cleanup the accounting needs.
What you leave with
Working reports, a defined KPI set, a management scorecard, a profit baseline, and a ranked 90-day priority list. Useful whether or not you continue.
Ongoing profit management
After implementation, clients move into ongoing Restaurant Profit Management. The three levels differ in cadence and in how much of the fixing we do alongside management.
Profit Monitor
Starting at
$995/month
Best for: Owner-operated restaurants that want consistent oversight.
Someone is finally watching the numbers.
- Monthly P&L review
- Food-cost monitoring
- Labor KPI review
- Vendor price monitoring and purchasing alerts
- Comp, void, and discount review
- Merchant fee and delivery-channel monitoring
- Monthly Profit Scorecard
- Action tracker
- Monthly management call
- Alerts for meaningful anomalies
Profit Manager
Most commonStarting at
$1,750/month
Best for: Restaurants that want active improvement support.
We do more than report the problem. We help management fix it.
- Everything in Profit Monitor
- Weekly or biweekly reporting
- More frequent anomaly review
- Management action tracking and accountability
- Labor optimization analysis
- Purchasing review
- Menu and pricing review
- Implementation support
- Prioritized improvement opportunities
- Regular operating review meeting
Fractional Profit Office
Starting at
$3,000+/month
Best for: Multi-unit or more complex operators.
An outsourced restaurant FP&A and profit-management function without hiring a full internal team.
- Full profit-management cadence with weekly operating reviews
- Budgets and forecasting
- P&L interpretation and executive decision support
- Purchasing strategy
- Menu economics
- Labor analysis and strategy
- Channel profitability
- Restaurant technology review
- Implementation management
- Verified Profit tracking
- Management accountability
- Multi-location comparison and special projects
How pricing scales
Locations, reporting cadence (monthly, biweekly, weekly), and the services included. A second location on Profit Monitor does not double the fee.
Term
Month to month after an initial 90-day period. Enough time for a full baseline, a fix, and a verification cycle.
Moving between levels
Common. Many start on Monitor, move to Manager when the first priorities need hands-on support, and settle where the workload sits.
Profit Projects
Scoped, fixed-fee work on a specific problem. Purchased on its own or added to an ongoing relationship. Ranges are examples; custom scope varies.
Menu Engineering
Item popularity, contribution margin, price architecture, modifiers, and menu complexity.
Indicative range: $1,500–$3,500
Recipe & Food Cost Buildout
Recipe costing, ingredient mapping, yields, cost updates, and margin visibility.
Indicative range: $1,000–$3,000
Labor Optimization
Staffing levels, sales per labor hour, overtime, dayparts, overlap, and scheduling opportunities.
Indicative range: $1,500–$2,500
Purchasing & Vendor Review
Price drift, vendor concentration, competitive quotes, purchasing anomalies, and potential rebids.
Indicative range: $1,500–$3,000
Delivery Channel Profitability
Direct ordering versus third-party marketplace economics, order by order.
Indicative range: $750–$1,500
Restaurant Technology Stack Audit
Software costs, overlapping systems, unused modules, and unnecessary subscriptions.
Indicative range: $750–$1,500
Budget & Forecast Build
An operating budget and a forward-looking restaurant financial model.
Indicative range: $1,500–$3,000
Every project ends with a written finding, a dollar value, a recommended action, and, where the restaurant acts, a verification measurement. Ongoing clients get project pricing at a reduced rate because the baseline already exists.
Common questions
Are you replacing Toast or xtraCHEF?
No. We usually work with the systems the restaurant already uses. Our job is to configure them properly, connect the information, monitor performance, and turn the data into actions.
Do I need xtraCHEF?
No. The right cost-tracking system depends on the restaurant's existing technology, complexity, and needs. If you already have one, we make it work. If you don't, we'll tell you whether you need one.
What happens during the initial setup?
We review your current systems and reporting, fix or establish the necessary mappings and KPIs, build the profit baseline, and create the first operating scorecard.
How much work does this create for my managers?
The goal is the opposite. We filter the data so management spends less time digging through reports and more time acting on the handful of issues that matter.
Can I hire you for only one project?
Yes. Menu, labor, purchasing, delivery, technology, and forecasting projects can be scoped separately.
How do you measure results?
Where possible, we establish a pre-change baseline and measure actual performance after implementation. We report identified, approved, implemented, and verified figures separately so nobody confuses a recommendation with a result.
Not sure which level fits?
That's what the Profit Review is for. Thirty minutes, and we'll tell you whether you need implementation only, ongoing management, a single project, or none of the above.
Prefer email first? Use the form and we'll reply within one business day.